Settlements
Allocate every payment precisely — and never lose the trail
Record a payment once and allocate it across one or more invoices. Allocations live in an append-only ledger: corrections are reversing entries, and allocating more than is outstanding is refused.
- Append-only allocation ledger
- Over-allocation refused
How are payments matched to invoices in Invoice And Tax?
You record the payment once, then allocate it to one or more invoices. Every allocation is written to an append-only ledger; mistakes are corrected with reversing entries rather than edits; and the platform refuses any allocation that would exceed what is outstanding.
Outcomes
What you get
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One payment, many invoices
Allocate a single receipt or payment across several invoices.
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Append-only ledger
Allocations are never edited or deleted, so the history is complete.
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Reversing entries
Corrections are explicit reversing entries you can see and explain.
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Over-allocation refused
The platform blocks allocations that exceed the outstanding amount.
How it works
A ledger built for reconciliation
A payment arrives. You record it and allocate it across the invoices it covers. If an allocation was wrong, you reverse it and allocate again — both entries remain visible. Receivables and payables ageing read from the same ledger, so balances always match the allocations behind them.
- Record the payment
- Allocate across invoices
- Reverse and re-allocate to correct
By role
What it means for each role
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Finance team
Balances you can trust
Ageing reflects exactly what has been allocated, with no hidden edits.
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Accountant
Explainable corrections
Every reversal is visible, which makes reviews and audits straightforward.
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IT
Safe by construction
Over-allocation is refused by the platform, not left to manual checks.
Settlement questions
Can one payment cover several invoices?
Yes. Allocate it across as many invoices as it covers.
How do I fix a wrong allocation?
Reverse it with a reversing entry and allocate again. Both entries stay in the ledger.
What stops us allocating too much?
The platform refuses any allocation that exceeds the outstanding amount.
Can I ask about settlements in plain language?
Optionally, through the read-only assistant, once enabled by an administrator.